Administration Coordinator

We are looking for an administration superstar to join our growing team as our new Administration Coordinator.

The Role
The Administration Coordinator plays a pivotal role in ensuring seamless administrative operations across multiple branches. This position provides critical coverage during temporary Branch Administrator (BA) vacancies, supports shared BA responsibilities, and assists with group-wide initiatives to standardise training and documentation for BA roles.

This role is part of a newly established ‘Branch Administration Hub’, which aims to improve efficiency, consistency, and resilience across 11 branches by consolidating repeatable administrative functions and standardising processes across the group.

This full-time role is based in beautiful Nelson and will aide our Group Support Team deliver exceptional support to our network. Occasional travel to our branches will be required from time-to-time.

Key responsibilities:

1. Branch administrator coverage
   • Provide temporary administrative support across 11 branches during BA absences or vacancies.
   • Maintain continuity of operations, including bank reconciliations, accounts payable and receivable processes, debt recovery, stock management and general office coordination.
   • Quickly adapt to different branch environments and systems to ensure minimal disruption.
2. Local Branch Administration Support
   • Support the existing BA team based in the Nelson office with their day-to-day duties.
   • Share duties and responsibilities to ensure balanced workload and consistent service delivery across all locations.
3. Training and documentation coordination
   • Contribute to the development, update and distribution of standardised training materials for BA roles across the organisation.
   • Facilitate onboarding and upskilling sessions for new and existing administrative staff.
4. ERP system preparation and process alignment
   • Assist in mapping current administrative processes to identify gaps and opportunities for improvement.
   • Support change management efforts related to ERP implementation, including training and documentation.

The ideal candidate will have:

• Proven experience in accounts administration, including payables, receivables and reconciliations.
• Strong attention to detail and numerical accuracy
• Strong organisational and multitasking abilities
• Excellent written and verbal communication
• Proficiency in Microsoft Office suite and accounting software
• Ability to travel between branches as needed
• Experience in developing training materials and delivery of training, both individually and in groups.

You will work Monday to Friday, between 7.30am and 4.30pm, reporting directly to our Finance and Administration Manager. Over Christmas/New Year we normally shut down for two weeks, giving you an opportunity to enjoy a well-deserved break.

Who are we?

Freeman Roofing is the largest family owned and operated roofing manufacturer with decades of experience in the New Zealand roofing industry and we pride ourselves on exceptional customer service and being the most contactable.

Originally from Nelson, Freeman Roofing has grown to include 11 branches across country.

We are committed to providing opportunities for growth and development to our staff and support internal promotions.  We take great pride in our team culture, winning attitude and importantly our company values of: Safety, Integrity, Respect, Leading by Example, Family, Transparency and Ownership.

The Benefits

As a Freeman Roofing employee, you will enjoy staff discounts, our employment service recognition programme, regular team celebrations, and the opportunity for growth and development within the wider Freeman Group across our 11 current branches and future business endeavours.

The Next Steps
Applications will close by 13 February 2026.

Applications MUST be accompanied by a covering letter touching on:

* why you think you would be a great fit in the Freeman Roofing family;
* how you approach unfamiliar tasks; and
* your ability to be dynamic within small teams.
* If you are not currently living in Nelson or the surrounding areas, you covering letter must also speak to your plans on relocating to Nelson.

All applications must include the Reference GST-AC-012026.

Applications are evaluated as they are submitted. Telephone screening interviews will be conducted with second round in-person interviews occurring shortly after.

Please note: Only candidates that meet the above criteria and have been shortlisted for an interview will be contacted.

This role is not available to international applicants, or applicants requiring New Zealand Immigration sponsorship. You MUST be entitled to work in NZ at the time of application to be considered.

You will be required to complete a pre-employment drug and alcohol test as part of our company Drug and Alcohol Policy.  A Ministry of Justice record check will also be conducted.

No recruitment agencies please.